In the past, when organizing overseas conferences, the feedback I dreaded most wasn’t “The budget is too high,” but rather: “The schedule is too tight,” “Meals are inconvenient,” or “The activities are boring.”
So when our company decided to hold this year’s Asia-Pacific distributors’ conference in Singapore, followed by two days of light leisure travel, I must admit I felt a little uneasy.

To my surprise, from early communication to on-site execution, everything went so smoothly it was almost unreal — all thanks to our local partner, G K TRAVEL PTE LTD, known as Singapore Jinxi Travel Agency.
This article records how they turned a “Business + Leisure” hybrid conference trip into an event that was polished, stress-free, and full of pleasant surprises.

Combining Conferences and Travel Is Often a Challenge
From past experience, the biggest challenge for conference groups is “time conflict.”
If the meeting schedule changes, meal arrangements, transportation, and sightseeing plans all get disrupted. Attendees often find it hard to fully engage, going through the motions rather than enjoying the process.

For this Singapore trip, our requirements were:

Two full days of formal meetings

Around 60 participants from 8 different countries

1.5 days of light cultural travel afterward, relaxed but with memorable highlights

Multilingual reception, dietary coordination, material distribution, and complete logistical support

Many travel agencies might shy away from such a “complex and demanding” project. But G K Travel not only accepted it — they quickly proposed a “conference + leisure travel integrated” plan that convinced us to partner with them on the spot.

More Than Just an Itinerary — True All-Round Support
Professional conference reception, on par with consultancy firms
From venue setup, registration flow, and conference kits to simultaneous interpretation and PPT transmission tests, G K Travel operated to the standard of a professional event management company.
At registration, multilingual staff greeted guests, name badges were color-coded, and attendance lists were updated in real time. Even lighting and sound tests were done the night before to ensure zero surprises.

Dining and accommodation tailored to multinational needs
With guests from Malaysia, India, Thailand, Hong Kong, and beyond, dietary preferences varied widely.
G K Travel coordinated with the hotel in advance, adding bilingual food labels, vegetarian sections, and halal counters.
A thoughtful touch: each guest received a welcome card with their name and a short message of encouragement — a small gesture that left a big impression.

Leisure itinerary that’s both relaxing and memorable
The post-conference 1.5-day program avoided the usual “checklist sightseeing” approach. Instead, it was tailored to the guest profile and included:

An evening Marina Bay Sands light show cruise with a welcome cocktail reception

A Kampong Glam cultural walk with traditional breakfast tasting

A small market-style lunch where guests could eat, browse, and chat freely

The pace was relaxed, the activities encouraged interaction, and the atmosphere truly shifted from business to leisure.

Always One Step Ahead in Problem-Solving
When a guest’s flight was delayed, G K Travel arranged a fast-track immigration service and delivered materials to their hotel room that night.

When a Middle Eastern participant arrived early and no hosts were yet on-site, the team engaged and accompanied him until the event began.

When several guests decided to extend their stay after the conference, G K Travel quickly helped them rebook tickets and suggested tailored itineraries.

They weren’t just a travel agency; they acted as a true corporate event partner.

Even the Organizers Were Looked After
As the event organizer, I received a daily “key reminders” message listing important checkpoints, confirming materials, and verifying transport arrangements.
Because they anticipated everything ahead of time, I never found myself in a crisis — instead, I could focus on guest satisfaction and executive feedback.

In Summary: A Good Travel Agency Turns a Conference Into an Asset
This experience showed me that combining meetings and travel is more than saving costs or improving the experience — it’s a chance to showcase organizational strength.
And with a partner like G K TRAVEL PTE LTD, who understands business needs, international teams, and service excellence, every participant’s energy can be fully unleashed.

The venue for next year’s conference hasn’t been decided yet, but one thing is certain: if it’s in Singapore, we’ll work with G K Travel again.
Booking: 0065 83038023; WhatsApp same number